• Personal Licences
• Magistrates Licences

Personal licences.

1. Finding the personal licence from the Flare desktop.
2. Updating a personal licence application.
3. Shortcut to updating a personal licence application.

Finding personal licences.

From the Flare desktop select "More Activities", a menu similar to that shewn below will appear in the "Flare Desktop" window.

Select Personal Licence. The desktop will now display the "Personal Licence Desktop" with the options "Update", "Enquiry" and "Report Generator" as below.

Updating a personal licence application.

From the Personal Licence Desktop" select "Update", a new window will open entitled "L2U - Personl Licence Update (FSS).

Shortcut using L2U.

L2U is the program name for personal licence updates. Experienced users of Flare will use this as a short cut from the opening "Flare Desktop" utilising the "Search" icon. Which ever method is used the screen will appear as below.

The opening screen is common to several different applications. Some of the fields will not require a data entry for a personal licence application.

Fields which do require a data entry are:

"Number"

This is for the number of the record you are creating. It will be generated automatically when the record is saved.

"LA Ref"

This field will normally be left blank. Where a record has been created automatically by importanting data from web based application this field may be used.

"Date"

The date the record is being created will be entered automatically in this field. It may be edited if your team leader or service manager directs you to use the date the application is received or some other date. It is important that whatever is decided it is used consitently within the service unit.

"Premises"

This field may be left blank.

"Name"

This field may be left blank. It is used in premises licence applications. Do not be tempted to enter the personal licence applicant's details.

"Address"

This field may be left blank. It is used in premises licence applications. Do not be tempted to enter the personal licence applicant's details.

"Activity"

This will usually be code 1IA "Personal Licence Application"

"Unit"

This will usually be code LI "Licencing". Entering a different "Unit" code will refer the record to another service unit within the authority.

"Officer"

This will usually be code the code for the officer dealing with the application. A short cut to entering your own code is to press "F2".

"Description"

This is free text. The field should be used consitently following the guidelines issued by your team leader or service manager. You may find it useful to enter the applicants name as this will enable you to recognise the application from a personal database listing.

"Target"

This field will be calcualted automatically from the record date mentioned above.

"First Response"

This is the date when action in response to the application is first taken.

"Date Closed"

The use of this field is normally reserved for team leaders.

"Action"

This is normally code 1IA "Personal Licence Application"

Entering a password

If you are logging on to the Flare system for the first time you simply press return. You will be prompted to set a new password.

C W Fulford
4th March 2004. Revised 21 October 2004.